||Responsible for providing a range of office administration work, including day-to-day operational management of all aspects of the properties to assure maintenance of approved quality standards, reception, cleaning, telephony, property safety and maintenance, prepare, coordinate and ensure that all fire, life safety, and other safety programs, among others. Also responsible for leading, managing and delivering the critical operational requirements of the contract, be an excellent communicator, a clear decision maker and be an approachable people manager with a good all-round knowledge of Employee Relations, with an understanding of delivering both hard/soft service facilities management and supplier management. Also responsible for supporting overseas subsidiaries maintenance and management.
●To provide a proactive and strategic Facilities Management service
●Good understanding of delivering Facilities Management services
●To generate and drive operational initiatives
●To be accountable for the day to day management and services and driving best practice through the organization
●To ensure that all properties comply with Health and Safety and legislative requirements
●To prepare, coordinate and ensure that all fire, life safety, and other safety programs
●To ensure we drive continuous improvement and deliver service excellence
●Provide support such as office supplies, equipment and inventory; mail distribution; records management; cleaning, and maintenance services; company cars and parking spaces; vending machines and coffee services; and reception and communication systems (such as telephone, fax transmissions systems, etc.)
●Bachelor’s / Master's degree
●To be competent in operating a communication device and understanding a diagram or a manual e.g. Majored in civil engineering or architectural course in the university (preferred)
●Possess good communication skills, proper rapport with people, an analytical mind with proper decision-making skills, proficiency in math and accounting, multi-tasking and organizational skills, basic computer skills, leadership skills and ability to meet deadlines, work under pressure, complete tasks independently or as part of a team.
●At least 4-5 years’ experience in facility management in a company with more than 300 employees
●Working knowledge of design, planning, construction, and architectural concepts
●Strong organization, prioritization and time management skills
●Experience in negotiating and working with external service providers; establishing contracts, contract administration, payments and scheduling.
●Experience in leading a company relocation and layout modification project
●Leadership and interpersonal skills
●Self-starter and can-do attitude to any duties assigned
●Strong in organize a team from multiple functions, and encourage them for one goal.
Should have following license/certification:
●Fire and Disaster Manager License, provided by local fire station
●Safety Drive Administrator Certificate, provided by local police station
●Business English skill (email writing at least)
●Health administer - 2nd grade
●Real-estate transaction specialist